Free GST Invoice Templates

Whether you're a sole trader working from your kitchen table or a seasoned consultant billing Fortune 500 clients, a proper GST invoice is your ticket to getting paid on time and staying compliant with IRD. These general-purpose templates cover the most common business structures in New Zealand — from one-person operations to established contracting firms.

Each template includes editable fields for your GST number, trading name, and payment details. Sole traders and contractors can add their own ABN-equivalent details, while freelancers and consultants get project-based billing with milestone tracking. All templates calculate GST at the standard 15% rate automatically.

New Zealand's booming property market keeps home service providers busy year‑round — from weekly house cleans to full exterior repaints. If you're running a cleaning company, mowing lawns, or tackling handyman jobs across Auckland or Christchurch, a professional invoice builds trust and ensures you meet your GST obligations under the Goods and Services Tax Act 1985.

These templates include property address fields, visit-based billing, and labour/materials breakdowns. The painting template adds paint brand and colour tracking, while the property management template covers REAA licencing, management fees, and tenant details — perfect for NZ letting agencies.

Kiwi tradies are the backbone of the construction industry — and IRD expects every GST-registered plumber, sparky, roofer, and chippy to issue compliant tax invoices. Whether you're fixing a leaky tap in Tauranga or building a new deck in Queenstown, these templates have the specific fields your trade requires, including registration numbers and compliance certificates.

The plumbing template includes certifying plumber registration and callout fees. Electrical has EWRB registration and Certificate of Compliance status. Roofing covers LBP numbers, roof area, deposit tracking, and scaffolding. Carpentry includes timber/labour breakdowns and project stage tracking. The general trades template covers all other construction work.

Health and wellness providers in New Zealand — from dentists and physiotherapists to personal trainers and beauty therapists — have unique invoicing requirements. Many health services interact with ACC claims, while others may be GST-exempt. These templates include the specific registration numbers, patient/client identifiers, and treatment codes that NZ healthcare businesses need.

The dental template features DCNZ registration and NHI numbers. Massage and therapy includes ACC claim references and referring practitioner details. Gym and fitness covers session-based personal training billing, while salon and beauty handles appointment-based service and retail product invoicing — all with automatic 15% GST calculation.

From bustling Auckland cafés to boutique Queenstown hotels, food and hospitality businesses form a major part of the New Zealand economy. GST rules around food can be complex — some food items are zero-rated while prepared meals attract the standard 15%. These templates handle catering quotes, accommodation billing, bakery orders, and restaurant invoicing with the right fields for each sub-industry.

The restaurant template supports event/function billing with per-head pricing. The bakery template handles wholesale order tracking with delivery dates. Hotel and accommodation includes booking references, check-in/out dates, room types, and nightly rates. The catering template covers venue, guest count, staffing charges, and equipment hire — all industry standards for NZ hospitality.

Professional service firms — lawyers, accountants, IT consultants, and tutors — bill primarily for expertise and time. New Zealand's professional services sector requires meticulous record-keeping, and a clear, compliant tax invoice is essential. These templates support hourly billing, retainer arrangements, disbursements, and project-based fee structures commonly used by NZ professionals.

The legal template includes matter/file references, NZLS numbers, and disbursement tracking. The accounting template has tax year, IRD form codes, and CA registration. Tech and IT supports project codes and hourly rates. The tutoring template covers subjects, terms, and session-based billing — ideal for private tutors, coaches, and education consultants operating across New Zealand.

New Zealand's creative sector — from photographers capturing Milford Sound to web designers building Shopify stores — deserves invoices as polished as the work itself. Creative professionals often juggle deposits, licensing terms, and milestone payments. These templates handle the unique billing patterns of the creative industry while keeping your GST obligations crystal clear.

The photography template includes shoot type, location, deposit tracking, and licensing terms. Video production covers pre/post-production, filming days, and usage rights. Web design handles project phases, domain details, and hosting fees. The DJ/musician template includes event details, equipment hire, and set times — while the general creative template works for designers, illustrators, and artists.

From freight across the Cook Strait to local courier runs around Wellington, New Zealand's transport and logistics businesses keep the country moving. Whether you're running a towing operation, a moving company, or a nationwide courier service, these templates include the vehicle, route, and distance fields specific to the NZ transport industry.

The towing template covers vehicle registration, pick-up/drop-off locations, and per-km billing. Moving and removals includes hourly crew rates, packing materials, and insurance. The courier template handles account billing, service tiers, and rural surcharges. The general transport template suits freight operators with weight, route, and consignment tracking.

New Zealand's diverse economy spans everything from award-winning vineyards and adventure tourism to childcare centres and veterinary clinics. These specialty templates cover niche industries that have unique invoicing requirements — whether it's tracking pet patients at a vet, managing guest itineraries for a tour operator, or handling ECE subsidy offsets at a childcare centre.

The vet template includes VCNZ registration and patient/pet details. Childcare covers ECE licence numbers and 20 Hours ECE subsidy offsets. Pet care handles visit-based dog walking and grooming. The wedding planner template supports milestone payments and vendor coordination. Travel and tourism includes Qualmark ratings, booking references, and adult/child pricing for NZ activity providers.

Beyond standard tax invoices, New Zealand businesses sometimes need specialised document formats. A proforma invoice (quote or estimate) lets you present pricing before the work begins — crucial for building jobs, web projects, and large service engagements. Meanwhile, ecommerce and automotive businesses have their own distinct invoicing needs.

The proforma template is clearly marked as "NOT a tax invoice" to avoid confusion with IRD. It includes project phases, validity periods, and deposit requirements. The dropshipping/ecom template covers shipping details and return policies for online sellers. The automotive template includes vehicle registration, VIN, odometer readings, and parts lists for mechanics and panel beaters.

If none of the industry-specific templates above fit your business, our general-purpose GST invoice template works for any New Zealand business. It's clean, professional, and includes all the fields required by IRD for a valid tax invoice — GST number, description of goods or services, date, and amounts including GST.